Turkish University Transcript Request and Converting Your Grades

A Turkish university transcript request is the formal step of asking your university to issue an official record of every course you took and the grade you earned. If you studied in Turkey and now plan to transfer, apply for a master's, claim a scholarship or send your file to an institution abroad, this is the document that proves your results. This guide walks through how the request works in practice, how to convert Turkish grades into a grade point average that other systems recognise, and how to keep the whole process moving without avoidable delays.

What Is a Turkish University Transcript Request?

A Turkish university transcript request is a formal application to your university for a sealed, signed statement of your full academic record. The transcript lists each course code, its credits, the grade you received and your cumulative grade point average, usually printed on official paper with a stamp and a signature from the student affairs office. In Turkey that office is called the ogrenci isleri (the student affairs office that holds your academic file). An official transcript is different from an unofficial printout you pull from the student portal: only the stamped and signed version is accepted by other universities, employers and foreign authorities, so it is worth asking for the right format from the start.

When Do You Need a Turkish University Transcript Request?

You need a Turkish university transcript request whenever an institution asks for verified proof of your completed courses and grades. The most common moments are a transfer between universities, a graduate application in Turkey or abroad, a scholarship file, a professional licence application, and a visa or residence file that asks for proof of study. Each reader of your transcript cares about something slightly different, so it helps to ask the receiving body exactly what it needs before you order copies.

• Transferring to another Turkish university through the yatay gecis (horizontal transfer) route.
• Applying for a master's or PhD, where the admissions committee reads your grade point average and course list.
• Claiming a scholarship, which often sets a minimum grade point average.
• Sending your record abroad, where the grades must be translated and often converted to a local scale.

If you are applying with our help, the team handling university admission in Turkey can tell you which version of the transcript each institution expects, which saves a second trip to the student affairs office.

How Do You Request an Official Transcript in Turkey?

To request an official transcript in Turkey, start with your university's student affairs office, in person or through its online system. Most universities now accept a request through the student portal or through e-Devlet (the Turkish government's online services portal), and some issue an electronically signed transcript you can download the same day. If you need a paper copy with a wet stamp, you may have to collect it from the office or ask for it to be mailed. Our companion guide on how to get academic transcripts for Turkish universities covers the office level steps in more detail.

1. Confirm whether you need an electronic transcript, a stamped paper copy, or both.
2. Log in to your student portal or e-Devlet, or visit the student affairs office in person.
3. Submit the request, pay any document fee, and note the reference number.
4. Collect or download the transcript, then check every course and grade before you use it.

Documents and Details Your Request Needs

A transcript request usually needs only your identity and your student number, but a few extra details prevent a rejected or incomplete document. An official transcript for international students often has to match the passport exactly, because a mismatch between the transcript and the passport can stall an application abroad.

• Your student identity card or national identity number.
• Your passport, if you are an international student, with your name spelled exactly as it appears on the file you will submit it with.
• A photocopy of your diploma or an online appointment, if you have already graduated and left the university.

How Many Copies Should You Order?

Order at least two official copies, and more if several institutions will each want an original. Many universities and foreign authorities insist on an original stamped transcript rather than a photocopy, so a single copy can leave you reordering and waiting again. Electronic transcripts with a verifiable code are easier, because the receiver can confirm them online, but check that the institution you are applying to accepts the electronic form before you rely on it instead of paper.

Turkish Grading Scales at a Glance

Turkish universities grade on a letter scale that maps onto both a 100 point mark and a four point coefficient. A common version of the scale runs from AA at the top to FF at the bottom, with each letter tied to a grade point used in your cumulative average. Thresholds are set by each university and can change, so as of the time this article is written treat the table below as the usual pattern rather than a fixed national rule, and always read the explanatory legend printed on your own transcript.

How Do You Convert Turkish Grades to a GPA?

You convert Turkish grades to a GPA by mapping each course grade onto the four point coefficient your transcript already uses, then weighting it by the course credits. Turkish transcripts normally print a cumulative grade point average out of 4.00 at the bottom, so for many purposes the conversion is already done for you. When a foreign institution uses a different scale, you may still need to convert Turkish grades to a GPA on their chart, or supply the 100 point marks so they can map the grades themselves. Keep both the letter grades and the 100 point marks visible, because some systems convert from one and some from the other.

In our experience advising applicants, the cleanest files are the ones that send the official transcript together with the university's own grading legend, rather than a self made conversion. If you do need a converted figure, say clearly which scale you used and let the receiving office confirm it.

Who Officially Converts Turkish Grades and Diplomas?

The university that issued your transcript is the body that officially states your grades, and YOK, the Council of Higher Education, sets the framework that Turkish universities follow. For a grade point conversion, the receiving institution usually applies its own table, while your university confirms the original marks. If what you need is recognition of a whole foreign qualification rather than a grade conversion, that is a separate process called denklik (the diploma equivalence certificate issued by YOK). You can read how the higher education system is structured on the official YOK website before you decide which document you actually need.

Translation, Notarisation and Apostille

A transcript sent abroad almost always needs a certified translation and, often, notarisation or an apostille. A sworn translator (yeminli tercuman, a translator authorised by a Turkish notary) prepares the official translation, a noter (the Turkish notary office) certifies it, and for countries in the Hague Apostille Convention the local governor's office (kaymakamlik or valilik) adds an apostille stamp. The single most common cause of a delayed file we see is a transcript that was translated but never notarised, so confirm the exact chain the receiving country wants before you pay for it. An official transcript for international students moving between countries is only as useful as the certification attached to it.

Bringing Your Transcript Request Together

A Turkish university transcript request is a small administrative task that can hold up a much larger plan if you leave it late. Order the official version from your student affairs office, check every course and grade against your own records, keep both the letter grades and the 100 point marks, and arrange any translation or notarisation well before your deadline. If you are also comparing universities or planning your next move, our overview of the Turkish university application step by step process shows where the transcript fits in the wider file. Handle the request early and the grade conversion that follows becomes routine.

Planning to Study in Turkey?

Turquoise Education is an Istanbul based university admission consultancy that has helped international students apply to Turkish universities since 2019. We advise on choosing a university and a programme, prepare and submit the application, and support you through the student visa and the residence permit. To talk through your own plans, call or message us on WhatsApp at +90 532 676 35 11, email contact@university.com.tr, or visit us at Merkez Mahallesi Hasat Sokak No:12A, Sisli, Istanbul, Turkey. Contact us for guidance on your application.

Frequently Asked Questions

How long does a transcript request take in Turkey?

An electronic transcript is often available the same day through the student portal or e-Devlet, while a stamped paper copy can take a few working days. Timing depends on the university and the time of year, so order well ahead of any deadline and ask the student affairs office for its current turnaround.

Can I get a Turkish transcript after I graduate?

Yes, graduates can still request an official transcript from the university that issued their degree. The student affairs office keeps your academic file after graduation, though it may ask for identity documents or an appointment, and some records from older years are retrieved more slowly.

How do you convert Turkish grades to another system?

You usually let the receiving institution convert Turkish grades using its own table, supported by the letter grades, the 100 point marks and the grading legend on your transcript. Sending the official document with its legend is safer than submitting a conversion you made yourself, because each country weights the scale differently.

Is an unofficial transcript ever accepted?

An unofficial transcript is fine for your own reference and sometimes for an early application check, but most universities and authorities require the stamped and signed official version. Always confirm which form the receiving body needs before you submit, since an unofficial copy can be rejected outright.

Do I need to translate my transcript?

You need a certified translation whenever you send your transcript to an institution that does not work in Turkish or English. A sworn translator prepares the translation and a notary certifies it, and some countries also ask for an apostille, so check the exact requirement for your destination first.

About Turquoise Education

Turquoise Education, part of Turquoise Education Group, is a university admission consultancy based in Sisli, Istanbul. Since 2019 we have guided international students through admission to Turkish universities at bachelor's, master's and PhD level, across state and private institutions in Istanbul, Ankara, Izmir, Bursa, Antalya and other cities. Our services cover university and programme selection, the application file, the acceptance letter, the Turkish student visa, the Turkish language course visa and the student residence permit. You can browse Turkish universities and degree programmes on our site, or reach our advisors at contact@university.com.tr and +90 532 676 35 11.

Turquoise Education advises and assists with university applications in Turkey. Admission decisions belong to the universities, and visa and residence permit decisions belong to the Turkish authorities. This article is general information, current as of the time it was written. Requirements, fees and deadlines change, so confirm the details for your own case with the university's official website or with our advisors before you act on them.